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[4:06] English Listening Practice: Identifying and Responding to Customer Service Scenarios

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This article uses real customer service video examples to demonstrate how to identify scenarios and respond effectively to different client needs, including gathering information, recommending event spaces, and maintaining customer relationships.

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Content

Okay, so we learned about how to identify and clarify problems over the phone. Let's listen to someone talk about real-life customer service. My particular market segment is the smaller corporate meetings. And I feel my favorite part about that is that I'm always busy. I'm working every day with multiple people trying to plan events that are quick turnaround. You know, sometimes I'll get a call on Monday for a meeting on Wednesday. It'll just happen. Sometimes I've got groups that are looking for October. It's completely different. I like that it keeps me on my toes. I'm always busy and I'm always striving towards the next level of customer service. How else can I help someone book an event here and stay happy and want to come here in the future for events?

We build relationships with local companies all the time. We work with pretty much all the big local things we've got here in Seattle. They've had events here at the Edgewater. And I enjoy that. I love being a part of something that is unique to Seattle and unique to the Pacific Northwest. The biggest challenges that we tend to run into is knowing how much information a client needs to have to book an event. I have quite a wide range of clients. I see there are going to be people who need a date and a room. If it's available, that's all they want to know. Then I have people who've never heard of the Edgewater. They've never been to Seattle. They want to know what makes us special. I'm always having to find the right balance between selling the event space, selling the Edgewater, selling Seattle, but also getting the exact info that they need in a timely manner that makes it easy for them to make a decision to come have an event here.

That's what I've discovered in the last couple of months that I've been here is that sometimes they don't want me to say this is how much square footage we have. This is what you get if you open the window. They want to know March 30th are you available? And it's tough. So that's one of my biggest challenges, figuring out what the client needs for me specifically. And also figuring out what room is the best for them. We have nine different rooms. We all, this is our smallest, one of our smallest rooms and it holds up to 16 people, but it can hold two. And then we've got rooms that can hold up to 300 people for reception style. So lots of different space options and finding the right balance for the client, finding exactly the setup they need, the atmosphere they're looking for, that can be a challenge as well.

I would say that one of my favorite experiences that I've had here was actually just a couple of weeks ago. We had a group from Starbucks coming in. They actually came in last week, but they came in for a site tour to check out the space because they'd never been to the Edgewater. And Starbucks people think people here are Starbucks, they think of Seattle. So this was something I was really hoping that we could book so that we could build a really good customer relationship with Starbucks. They came in and the woman I worked with her name was Stephanie. She was just a joy from start to finish. She just had questions. Almost all the events space was open at the time of the day that she came in. So I showed her almost every room. And it gave me the chance to talk about the Edgewater, talk about the things that we offer. She was so sweet. Everything was really easy and I felt very, I mean, I felt a connection. It seemed like they really wanted to be here the same as much as we wanted them to be here. And then, you know, she called me back within minutes practically and said, we want to book the space, we want to come in. And it was extremely positive and she was just a joy to work with her from start to finish. And then they were here for four days last week, which in their event went incredibly smoothly. So it was really pleasant. It was one of my first experiences planning from start to finish an entire event. And I just felt like it was really good. It's not exciting, but it's positive. So that just jumped into mind. Yeah.

Listening Comprehension

  • atmosphere

    noun

    1. a distinctive but intangible quality surrounding a person or thing

    e.g. an air of mystery
    the house had a neglected air
    an atmosphere of defeat pervaded the candidate's headquarters
    the place had an aura of romance

    Synonym: airaura

    2. the mass of air surrounding the Earth

    e.g. there was great heat as the comet entered the atmosphere
    it was exposed to the air

    Synonym: air

    3. the envelope of gases surrounding any celestial body

    4. a unit of pressure: the pressure that will support a column of mercury 760 mm high at sea level and 0 degrees centigrade

    Synonym: standard atmosphereatmstandard pressure

    5. the weather or climate at some place

    e.g. the atmosphere was thick with fog

    Synonym: atmospheric state

    6. a particular environment or surrounding influence

    e.g. there was an atmosphere of excitement

    Synonym: ambianceambience

  • balance
  • connection

    noun

    1. the act of bringing two things into contact (especially for communication)

    e.g. the joining of hands around the table
    there was a connection via the internet

    Synonym: joiningconnexion

    2. shifting from one form of transportation to another

    e.g. the plane was late and he missed his connection in Atlanta

    Synonym: connexion

    3. an instrumentality that connects

    e.g. he soldered the connection
    he didn't have the right connector between the amplifier and the speakers

    Synonym: connexionconnectorconnecterconnective

    4. the process of bringing ideas or events together in memory or imagination

    e.g. conditioning is a form of learning by association

    Synonym: associationconnexion

    5. a supplier (especially of narcotics)

    6. (usually plural) a person who is influential and to whom you are connected in some way (as by family or friendship)

    e.g. he has powerful connections

    7. a relation between things or events (as in the case of one causing the other or sharing features with it)

    e.g. there was a connection between eating that pickle and having that nightmare

    Synonym: connexionconnectedness

    8. a connecting shape

    Synonym: connexionlink

    9. the state of being connected

    e.g. the connection between church and state is inescapable

    Synonym: linkconnectedness

  • segment

    noun

    1. one of several parts or pieces that fit with others to constitute a whole object

    e.g. a section of a fishing rod
    metal sections were used below ground
    finished the final segment of the road

    Synonym: section

    2. one of the parts into which something naturally divides

    e.g. a segment of an orange

  • turnaround

    noun

    1. turning in the opposite direction

    Synonym: reversionreversereversalturnabout

    2. act or process of unloading and loading and servicing a vessel or aircraft for a return trip

    Synonym: turnround

    3. an area sufficiently large for a vehicle to turn around

    4. a decision to reverse an earlier decision

    Synonym: reversalchange of mindflip-flopturnabout

    5. time need to prepare a vessel or ship for a return trip

    Synonym: turnaround time