Listening Content

[1:46] How to Write Friendly Email Closing Sentences and Layout Tips

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This article explains how to use friendly closing sentences in English emails and how to structure the layout to make emails appear more professional and natural.

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Content

Okay, now that you've learned how to begin an email, you just need to learn how to close one. If you were talking to someone face to face, you wouldn't just suddenly say bye. You would use a phrase like, well, it's been nice talking with you, or listen, I'd better get going. It's the same in email. It's important to end an email with a closing sentence, especially when you're writing to someone you don't know very well. If you don't use one, it might sound too abrupt, meaning that it would sound rude. There are several friendly closing sentences that we commonly use in email. Let's learn a few. Here we can use the expression I look forward to. Notice that after "to," we use a verb ending in -ING. If the readers help you, you can use "thank you" in the closing sentence. If you're asking the reader to do something in advance, you can write "thank you in advance." In these examples, we can use "please." Often in the closing sentence, we repeat the main purpose of the email by using the word "again." Finally, let's talk about layout. The friendly closing sentence is often by itself in a separate paragraph before the closing and name. Look at this example. The layout helps to avoid ending too abruptly. Great. So now you know how to close an email in a friendly, professional way.

Listening Comprehension

abrupt
adj
1. surprisingly and unceremoniously brusque in manner
e.g. an abrupt reply
2. exceedingly sudden and unexpected
e.g. came to an abrupt stop
an abrupt change in the weather
3. extremely steep
e.g. an abrupt canyon
the precipitous rapids of the upper river
the precipitous hills of Chinese paintings
a sharp drop
Synonym: precipitoussharp
4. marked by sudden changes in subject and sharp transitions
e.g. abrupt prose
Synonym: disconnected
expression
noun
1. the act of forcing something out by squeezing or pressing
e.g. the expression of milk from her breast
2. the feelings expressed on a person's face
e.g. a sad expression
a look of triumph
an angry face
Synonym: lookaspectfacial expressionface
3. a group of words that form a constituent of a sentence and are considered as a single unit
e.g. I concluded from his awkward constructions that he was a foreigner
Synonym: constructiongrammatical construction
4. a group of symbols that make a mathematical statement
Synonym: formula
5. expression without words
e.g. tears are an expression of grief
the pulse is a reflection of the heart's condition
Synonym: manifestationreflectionreflexion
6. the style of expressing yourself
e.g. he suggested a better formulation
his manner of expression showed how much he cared
Synonym: formulation
7. the communication (in speech or writing) of your beliefs or opinions
e.g. expressions of good will
he helped me find verbal expression for my ideas
the idea was immediate but the verbalism took hours
Synonym: verbal expressionverbalism
8. a word or phrase that particular people use in particular situations
e.g. pardon the expression
Synonym: sayinglocution
9. (genetics) the process of expressing a gene
layout
noun
1. the act of laying out (as by making plans for something)
2. a plan or design of something that is laid out